in 7 Easy Steps

How to Write a Resignation Letter

You've decided that it’s time to quit your job. Maybe you’ve accepted a better position elsewhere, or perhaps you’re leaving to escape a toxic work environment.

One of the next things you have to do is tell your boss - which isn’t always easy. Use the following tips to ensure you leave on good terms.

Your resignation letter should be courteous and professional. Keep the letter positive, and focus on the fact that you are moving on to new opportunities.

There is no need to beat around the bush – state your intention to resign clearly and directly.

1. Start by clearly stating your intention to resign.

Give a specific date for your last day of work so your employer has time to plan for your departure and find a replacement.

2. Give notice for your last day.

You do not have to explain why you are resigning, but should you?

3. Decide whether or not you’ll include the reason you are resigning.

Offering to train or provide training materials for your replacement will help make the transition period easier for everyone involved.

4. Offer your assistance.

Thank your employer for their time, and wish them continued success in the future. Saying thank you is a courteous way to end your letter.

5. Say thank you.

Include a way they can contact you, such as your email address or phone number if they need to reach you about any outstanding items.

6. Add your contact information.

If you submit your resignation over email, you don’t need to worry about dating your letter, as it will be time stamped.

7. Sign and date the letter.

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Use This Free Resignation Letter Template

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