How to Write a Resignation Letter

in 7 simple steps

You’ve decided that it’s time to quit your job.  Maybe you’ve accepted a better position elsewhere, or perhaps you’re leaving to escape a toxic work environment. Either way, deciding whether or not to resign can be difficult. Once you are sure, the following tips will help ensure you leave on good terms.

This is How to Write a Resignation Letter In 7 Easy Steps

1. Start by clearly stating your intention to resign.

There is no need to beat around the bush – state your intention to resign clearly and directly.

2. Give notice for your last day.

Giving two weeks’ notice is typical, but you may decide to give more notice if, for example, you are in the middle of a big project or want to finish the season or term.  On the other hand, you might provide less than two weeks’ notice if you need to leave sooner.

3. Decide whether or not you’ll include the reason you are resigning.

You do not have to explain why you are resigning, but should you?  If you are unsure, it is always best to err on the side of caution and leave this information out.

4. Offer your assistance.

Offering to train or provide training materials for your replacement will help make the transition period easier for everyone involved.

5. Say thank you.

Even if you are not happy with your current situation, remember to be grateful for your opportunities.  Thank your employer for their time, and wish them continued success in the future. Saying thank you is a courteous way to end your letter.

6. Add your contact information.

Include a way they can contact you, such as your email address or phone number if they need to reach you about any outstanding items.

7. Sign and date the letter.

If you submit your resignation over email, you don’t need to worry about dating your letter, as it will be time stamped.

Use This Free Resignation  Letter Template

Who to Give Your Resignation Letter To

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What To Do After Handing In Your Resignation Letter

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